Free Daily Yard Checklist for Horse Owners & Teams

One clear record for the next person

A daily yard checklist helps a team see what was done, what remains and who is responsible. Use this sheet alongside the yard's agreed horse-care plans. Adapt the headings to your routine; this is an organisation tool, not a set of feeding or treatment instructions.

Date: __________ Shift: __________ Lead: __________

Download the free checklist PDF

Use your browser's Print option to print this checklist or save it as a PDF. Tick the boxes here or on the printed sheet. Ticks are temporary and are not saved or shared with your team.

Before the first round

Record the date, shift leader and people on duty. Check today's agreed care plan, appointments and changes with the person responsible. Confirm who owns each task and when it needs to be done. Check that current emergency contact details are accessible to the team.

During the shift

Mark each completed task with a time and the person's initials. Record factual observations against the correct horse and pass concerns directly to the responsible person. Record hay and bedding used, new deliveries and supplies that need ordering. Log damaged equipment or access problems and tell the person responsible.

Before handing over

List outstanding actions with a named person and a due time. Flag changes to the usual routine, with the source and date of the instruction. Confirm upcoming appointments and any arrangements still awaiting a reply. Ask the next shift to acknowledge what remains to be done.

Outstanding actions

Horse or area / action / responsible person / due time

Changes and observations

Record the facts, time and who was informed. Keep urgent communication separate from the written handover.

Handed over by: __________ Acknowledged by: __________ Time: __________

Make the checklist useful every day

Start with one shared master record. A tick with no date or name is hard to interpret later, so record those alongside the task. If a task cannot be completed, leave it open and explain the next action rather than treating a note as completion.

Keep observations separate from decisions: write what you saw and who you contacted, then record any instructions with their source. Review missed tasks and repeated shortages with the team so tomorrow's plan addresses them.

At handover, read the open items together. For example, “Morgan: confirm the bedding delivery time before the afternoon order” gives a person a clear next action. Avoid copying private horse or owner details into public groups.

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